No-show cost calculator
Estimate how much revenue no-shows cost your appointment-based business every year, from your booking volume and no-show rate.
About 30 missed appointments a month. PepQuad can confirm and remind visitors automatically, and capture booking intent before a no-show happens.
How to use
- 1Enter your monthly appointments
Your total booked appointments in a typical month, across every provider or chair.
Example: A 3-chair dental clinic booking 200 appointments a month.
- 2Set your no-show rate
Of those bookings, what percent simply do not show up, no cancellation or reschedule.
Example: 15 means about 1 in 7 booked slots goes empty.
- 3Add your average value per appointment
The revenue a typical booked appointment is worth, whether that is a cleaning, a facial, or a consult.
Example: 120 for a standard visit.
Tips & best practices
- Use a normal month, not one skewed by a holiday or a weather closure.
- Automated reminders (text and email) reduce no-shows more reliably than a single phone call.
- Requiring a booking confirmation shrinks the no-show rate further by filtering out casual bookings.
- PepQuad can confirm and remind visitors automatically, and capture booking intent before a no-show happens.
What this tool does / does not do
- Estimates the yearly revenue lost to missed appointments
- Uses an adjustable, editable no-show rate
- Runs entirely in your browser
- Track or store anything you type
- Count rebooked or rescheduled slots as lost revenue
- Guarantee a specific result
Keep improving your lead flow
Continue with a related free tool to find friction in your website, response process, or campaign tracking.
- Lead Response ROI CalculatorSee how much revenue slow lead response is costing you every year.
- After-Hours Missed Leads CalculatorFind out what leads who visit after closing time are worth.
- Speed-to-Lead GraderAnswer six questions and get a letter grade on your response speed.
- Chatbot Payback CalculatorWork out how fast a chatbot pays for itself against staff time.
Sources and guidance
Use these primary references to validate the guidance behind this tool; your result still depends on the values you enter.
Questions, answered.
It varies widely by industry and location. Dental practices, med spas, salons, and clinics often see anywhere from 5% to 20% of booked appointments not show up. The default in this calculator is a starting estimate, so replace it with your own booking data if you track it.
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